How to Delete a Vendor in QuickBooks Online and Desktop?

How to Delete a Vendor in QuickBooks Online and Desktop?

Vendors play an important role in your business as they provide raw materials or ensure manufacturing is handled properly. However, there can be occasions when you have to end your agreement or contract with a particular vendor. For this reason, you might want to remove the vendor profile from QuickBooks. Therefore, we brought you this guide to help you out. Learn with us how to delete a vendor in QuickBooks Online and Desktop. In addition, we will teach you how you can delete the vendor credit and vendor payments in QuickBooks.

How Do I Delete a Vendor in QuickBooks Online and Desktop?

QuickBooks Online users cannot delete the vendor details. However, by making the vendor inactive, you can remove the vendor(Merge Vendors in QuickBooks) profile from the list. In addition, you can make the transactions inactive when required. Have a look at the following steps to learn how to delete a vendor in QuickBooks Online:

  • Click on the “Expenses” menu.
  • Select the “Vendors” option.
  • Click on the name of the vendor whose details you wish to remove.
  • Once done, select the drop-down menu located behind the “Create Bill” option.
  • Click on the “Make Inactive” button.
  • Then, select the “OK” button.
Delete a Vendor in QuickBooks Online

As you execute these steps, the vendor details will not appear in the record. However, you can make it active again in the future. Now that you have learned how to delete a vendor in QuickBooks Online, continue reading the guide for deleting the vendor in the QuickBooks desktop version.

Delete a Vendor in QuickBooks Desktop

QuickBooks Desktop users can delete the vendor details and the associated transactions. However, if you have not started dealing with the transactions, you can still delete the vendor.

There are different ways to remove the vendor in QuickBooks Desktop. For instance, you can hide the vendor, delete the vendor, or make the vendor inactive. The process of all these methods requires different criteria. Depending on your choice, you can follow the steps for deleting the vendor. Let’s read more on how to delete a vendor in QuickBooks Desktop:

  • Go to the “Vendors” tab.
  • Then, select the “Vendor Center” option.
  • Here, you can choose the vendor that needs to be deleted.
  • Press the “Delete Vendor” button.
  • Click the “OK” button to finish the process.
Delete a Vendor in QuickBooks Desktop

Hide the Vendors in QB Desktop

  • Click on the “Vendors” menu.
  • Then, select the “Vendors Center” option.
  • Here, choose the vendor you wish to delete.
  • Click on the “Make Vendor Inactive” button.
  • Press the “OK” button to save changes.

Make the Vendors Inactive in QuickBooks Desktop

  • Select the “Vendors” menu.
  • Here, you need to look for the vendor whom you want to remove.
  • Select the “Vendor Name” option.
  • Click on the “Edit” button.
  • Choose the “Make Inactive” option.
  • Press the “Save” button.

The aforementioned information will help you to delete the vendors in QuickBooks Desktop. If you want to temporarily remove the vendor from the list then you can just hide or make the vendor inactive. Later, you can make the vendor active or unhide the vendor.

How to Delete a Vendor Payment in QuickBooks?

There can be scenarios when you make the payment mistakenly and now you want to delete it. Or probably you want to remove the vendor payment because you have not received it from the vendor yet.

However, QuickBooks lets you void the transactions as well. This will not affect the account balances and reports. On the other hand, if you delete the transactions, it will delete all the balance and may affect the reports in certain ways.

Whether you want to void or delete the vendor payment, here we will provide two easy methods for the same. Learn with us how to delete a vendor payment in QuickBooks Online:

Method 1: Delete or Void the Vendor Payment

To delete the vendor payment, you just need to open the transaction, edit the details, add a memo if required, and press the Delete button. For detailed steps, you can have at the following points:

  • Click on the “Expenses” or “Sales” menu.
  • Then, search for the transaction.
  • Go to the “Action” column.
  • Here, you can press the drop-down option and choose the “View/Edit” option. This will open the transaction.
  • If needed, you can include the date and a specific reason for which you are deleting or voiding the transaction. Make sure you add this detail in the “Message” or “Memo” field.
  • Once done, click the “Save” button.
  • Now, click on the “More” button located at the bottom.
  • Thereafter, click the “Delete” or “Void” button.
  • Select the “Yes” button to confirm.

Remember that if you delete or void the invoice with a payment attached then QuickBooks will not delete this payment. Although you can apply this to another invoice.

Method 2: Delete or Void the Vendor Bill Payment Check

To delete the vendor bill or bill payment check, you just need to open your transaction and edit the bills. You can also delete multiple bills or bill payment checks. Perform the following steps to understand better:

Void or Delete the Bill or Bill Payment Check

  • First of all, open your transaction.
  • Then, click the “Edit” button.
  • Press the “Void” or “Delete” button to remove the bill or bill payment check.

Void or Delete Multiple Bill or Bill Payment Checks

  • Go to the “Lists” option.
  • Then, select the “Chart of Accounts” option.
  • Now, click twice on the relevant “Accounts Payable account”. This will open the register.
  • When you see the “Accounts Payable” register, click on the specific bill or hte bill payment check.
  • After this, choose the “Edit” option.
  • Click on the “Void” or Delete” button to remove the bill or bill payment check.
  • Click the “Record” option.
  • Press the “Yes” button to save changes.

By following these steps, you can remove the bills or bill payment check individually or in bulk. Remember that voiding the bill makes hte transaction zero but keep the transaction record. Whereas deleting the bill will remove the whole transaction record and it may also affect the bills and transaction journal detail.

How to Delete a Vendor Credit in QuickBooks?

If you want to delete the vendor credit that you applied earlier, you can do it by unlinking the vendor credit. All you have to do is open your bill payment and remove the credit attached to the bill payment. Let us help you with more details:

  • Click on the “Expenses” menu.
  • Then, select the “Vendors” option.
  • Here, you can choose the name of the vendor and then open your bill payment.
  • After this, switch to the “Bill Payments” screen from the “Credits” section and remove the check for vendor credit.
  • Click on the “Save and Close” button.
  • Move to the “Transaction List” option.
  • Choose the “Vendor Credit” option.
  • Click the “More” button at the bottom.
  • Then, select the “Delete” button.
  • Hit the “Yes” button to confirm the action.

Once you are done following these steps, the vendor credit will be removed from QuickBooks Online. If required, you can apply again in the future.

Final Verdict

There can be numerous reasons for deleting the vendor in QuickBooks. For instance, when the quality of the product is not up to the mark, you may not be willing to continue supplies from the vendor. As is well known QuickBooks allows you to manage your vendors. If you want to remove the vendor, vendor payment, or vendor credit, here we have explained how to delete a vendor in QuickBooks Online and Desktop.

Besides vendors, if you want to delete the bank account or credit card refund in QuickBooks, check out the following guides:

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