How to Print Journal Entries in QuickBooks Desktop & Online?

Journal Entry is used by most business owners as it serves numerous business benefits. If you are using the journal entry to record your sales or transactions, you can print them on one report. This will provide a physical copy of all your records. If required you can even print single or multiple journal entries in QuickBooks. To get more insights, learn with us how to print journal entries in QuickBooks Desktop and QuickBooks Online. This particular guide is also focused on printing general ledgers and adjusting journal entries in QuickBooks.

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How Do I Print a Journal Entry in QuickBooks Online?

If you want to print the journal entry in QuickBooks Online, this can be done easily. In addition, you can print both single or multiple journal entries on one report. However, for multiple journal entries, you will have to customize the report first. To get into more detail, learn with us how to print journal entries in QuickBooks Online.

For Single Journal Entry

If you are planning to print only a single journal entry then you can do it by using the advanced search. Execute the following steps to know how to print journal entries in QuickBooks Online:

  • Click on the “Search” icon.
  • Then, select the “Advanced Search” option.
  • Here, you can search for the “Journal Entries” by using the additional filters, e.g., Reference no.
  • Once done, click on the “Search” option.
  • After this, you can select the “Journal Entry” that you want to print.
  • Then, click on the “More” button.
  • Here, you can select the “Transaction Journal” option.
  • Now, press the “Print” icon located on the top right.

For Multiple Journal Entry

To print multiple journal entries in QuickBooks Online, you will have to customize the journal report. Thereafter, you can run the report and print it. For more detailed steps, you can go through these points:

  • To print journal entry in QuickBooks Online, click on the “Reports” menu.
  • Then, start searching for “Journal Report” using the search bar.
  • After this, click on the “Customise” button.
  • Now, you can continue to customize the journal report:
    • General: Here, you can add the desired date of the report.
    • Rows/Columns: If required, you can change columns and set them in the desired order. After that, do the following:
      • Remove the check for “Name”.
      • Then, choose “Employee”, “Customer”, or “Supplier”.
      • After that, filter it by selecting the “Transaction Type”.
      • Now, select the “Journal Entry” using the drop-down menu.
  • Here, click on the “Run Report” button.
  • In order to start printing, click on the “Print” icon.

This is how you can print single or multiple journal entries in QuickBooks Online. If required, you can export the report in Excel or PDF version. All you have to do is click on the Export button.

How to Print a Journal Entry Report in QuickBooks Desktop?

If you have created journal entries for General Ledger, you can find and print them too. In addition, you can print the general ledger from the Print Reports or print it only for active accounts. Let’s find out how to print journal entries in QuickBooks Desktop:

To print General Ledger in QuickBooks Desktop, you will have to search for the report by using the filter. Once you find the desired report, you can start printing it. Learn here to know how to print general journal entries in QuickBooks:

  • In QuickBooks, click on the “Print Reports” menu.
  • Then, select the “Transaction Reports” option.
  • Go to the “General Ledger”.
  • Now, you can enter the “Month” and “Year”.
  • Also, add the beginning as well as the ending account number.
  • Once you get into the print screen page, you can choose the formatting options.
  • After formatting the report, you can click on the “Print” button.
  • Now, select the “Start Printing” option.
  • Then, check the preview and hit the “Print to Printer” option.

If you are willing to print General Ledger only for active accounts then you can perform the following steps. Let’s read how to print journal entries in QuickBooks Desktop:

  • Click on the “Reports” menu.
  • Then, select the “Account” list.
  • After this, select the “Customize Report” option.
  • Click on the “Display and Columns” option.
  • At this point, you can search for the “Active Status” option.
  • Press the “OK” button.
  • Now, click on the “Print” drop-down menu.
  • Choose the “Report” button.
  • Press the “Print” button.

This is how you can print General Ledger for all or for active accounts only. Similarly, you can find more reports that you want to print on QuickBooks Desktop.

Tip: To print the General Ledger report, you can click on the drop-down menu and select the Export to Excel option. Thereafter, you can download the file, open it, and press the Ctrl + P keys to print the report.

How to Print Adjusting Journal Entries in QuickBooks?

If you have an Adjusting Journal Entry that you want to print then you can do that very easily. All you have to do is open the adjusting journal entry, change the date range, and print it. Let’s find out the detailed steps for the same:

  • Go to the “Reports” menu.
  • Then, click on the “Accountant and Taxes” option.
  • After this, select the “Adjusting Journal Entries” option.
  • Now, you can modify the date range to last year.
  • Then, hit the “Print” button.

That is how you can print the adjusting journal entries in QuickBooks. Similarly, you can print other journal entries in QuickBooks. Please note, these steps can only be followed on QuickBooks for Mac.

In a Nutshell

Journal Entry is a quite helpful report to record your sales and transactions. By printing these reports, you can have a physical copy of journal entries or adjust journal entries. All you just have to do is search for the report by adjusting the filters and then print the desired journal entry. Here we have shown you how to print journal entries in QuickBooks Desktop and QuickBooks Online.

If you want to how to enter or delete the journal entry in QuickBooks, we have prepared dedicated guides for you: